Privacy Policy

Last Updated: 2025-01-20

1. Important information and who we are

Privacy policy
This privacy policy gives you information about how Notable Ltd collects and uses your personal data through your use of this website, including any data you may provide when you sign up to our email service or otherwise interact with our services.

Controller
Notable Ltd is the controller and responsible for your personal data (referred to as “we,” “us” or “our” in this privacy policy). We are not part of a group of companies.

If you have any questions about this privacy policy, including any requests to exercise your legal rights, please contact us using the details set out in Contact details below.

2. The types of personal data we collect about you

Personal data means any information about an individual from which that person can be identified. We currently collect and process the following:

  • Identity Data: May include your first name and last name (if you provide them).
  • Contact Data: Includes your email address (required), and may include your name if you provide it voluntarily.

We do not collect Financial Data (e.g., credit card details) ourselves; payments, if any, will be handled by a third-party processor. We do not intentionally collect or process special category data (e.g., health data, ethnicity, political opinions), nor do we process any data relating to children under 16.

We may also collect, use, and share aggregated data (such as statistical or demographic data) for any purpose. Aggregated data is not considered personal data as it does not reveal your identity.

3. How is your personal data collected?

We collect personal data through:

  • Direct interactions: You may give us your email address (and optionally your name) by filling in our sign-up form or by corresponding with us by email.
  • Automated technologies or interactions: We may use basic analytics to collect Technical Data (such as IP address or device information).
  • Third parties: We may use analytics or payment service providers who send us limited transaction details or aggregated analytics.

We do not receive data from social media platforms or data brokers, and we do not operate any competitions or surveys at this time.

4. How we use your personal data

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

  1. Performance of a contract: Where you request our email service (free or paid), we need your email address to deliver the service.
  2. Legitimate interests: For example, to improve our website security and analyze usage trends (when we enable analytics). Before we process your personal data for our legitimate interests, we make sure to consider the potential impact on your rights.
  3. Legal obligation: Where we need to comply with a legal or regulatory obligation.
  4. Consent: Where you have given us clear, specific consent to do so (for instance, for marketing communications by email).

Below are examples of how we might process your data:

  • To register you as a user or subscriber.

    • Data: (a) Identity (b) Contact
    • Lawful basis: Performance of a contract (email service subscription)
    • Retention: We will retain this data for the duration of your subscription and up to 6 years thereafter for legal or administrative purposes.

  • To manage our relationship with you (e.g., responding to queries, notifying you of changes).

    • Data: (a) Identity (b) Contact
    • Lawful basis: (a) Performance of a contract (b) Legitimate interests (updating records, general communication)
    • Retention: Up to 6 years.

  • To ensure website security and administer our site (including troubleshooting and system maintenance).

    • Data: (a) Contact (b) Potentially Technical (if/when analytics is implemented)
    • Lawful basis: Legitimate interests (to run our site and protect against fraud or intrusion)
    • Retention: This data is typically stored only as long as needed for security logs or maintenance logs (up to 6 years).

  • Direct marketing

    • Data: (a) Contact (b) Possibly aggregated usage
    • Lawful basis: Consent only
    • Retention: Until you withdraw consent or up to 6 years.

We will not use your personal data for any purpose incompatible with those listed above. We do not carry out automated decision-making or profiling that produces legal effects.

Opting out of marketing
For any marketing emails that we introduce you will always have the right to withdraw your consent by clicking the unsubscribe link in our emails or by contacting us at privacy@notably.news.

5. Disclosures of your personal data

We may share your personal data with selected third parties, including:

  • Service Providers: Such as hosting providers, email service providers, or payment processors for any paid subscriptions.
  • Professional advisers: Lawyers, accountants, or insurers as necessary to comply with legal obligations.
  • Third parties in business transfers: If we merge, sell, or reorganize all or part of our business, user data may be transferred to the new entity under the same privacy commitments.

We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process it for specified purposes in accordance with our instructions.

6. International transfers

Some of our service providers (e.g., hosting or email marketing platforms) may be located outside the UK. If we transfer your personal data outside the UK, we will ensure it is afforded a similar degree of protection by implementing legal safeguards, such as standard contractual clauses or the International Data Transfer Agreement (IDTA), in accordance with UK data protection law.

We will update our documentation with further details of these safeguards once our list of third-party providers and transfer mechanisms is finalized. If you have questions about international transfers, please contact us at privacy@notably.news.

7. Data security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorized way, altered, or disclosed. These measures include encryption at rest (where feasible) and restricted staff access. We limit access to your personal data to those employees and contractors who have a business need to know.

We have procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where required by law.

8. Data retention

We will only retain your personal data for as long as reasonably necessary to fulfill the purposes we collected it for, including for legal, tax, or accounting requirements. Typically, we retain user data for up to 6 years after the user unsubscribes or otherwise ceases to be an active subscriber.

In some circumstances, we may anonymize your personal data (so it can no longer be associated with you) for statistical purposes, in which case we may use this information indefinitely without further notice to you.

9. Your legal rights

Under data protection laws, you have rights in relation to your personal data, including the right to:

  • Request access to your personal data.
  • Request correction of your personal data.
  • Request erasure of your personal data in certain circumstances.
  • Object to processing of your personal data, including for direct marketing.
  • Request restriction of processing of your personal data.
  • Request the transfer of your personal data to you or a third party.
  • Withdraw consent at any time where we rely on consent to process your personal data.

If you wish to exercise any of these rights, please contact us at privacy@notably.news. We do not charge a fee unless your request is clearly unfounded, repetitive, or excessive. We may require proof of identity to ensure your data is not disclosed to anyone who has no right to receive it.

We aim to respond to all legitimate requests within one month. It may take us longer if your request is complex or you have multiple requests, in which case we will notify you and keep you updated.

10. Contact details

If you have any questions about this privacy policy or how we handle your personal data, please contact us:

We do not operate a phone line or a separate mailing address for privacy inquiries at this time.

11. Complaints

You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK’s regulator for data protection issues (https://www.ico.org.uk). However, we would appreciate the chance to deal with your concerns first, so please contact us at privacy@notably.news and we will do our best to resolve any issues.

12. Changes to the privacy policy and your duty to inform us of changes

We keep our privacy policy under regular review. Any updates will be posted on this page. It is important that the personal data we hold about you is accurate and current, so please keep us informed if your personal data changes during your relationship with us.

13. Third-party links

This website may include links to third-party websites, plug-ins, and applications. Clicking on those links or enabling those connections could allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy policy of every website you visit.